Recipta

Expenses
made easy

Log cash and mileage as it happens, import your card statement, and Recipta builds an accurate claim automatically.

Start your free trialSee how it works

14 days free · No card required · £2.50 per user per month

The Recipta dashboard: this month's spend, year to date, pending claims, spend by category and recent claims
The admin approval queue in Recipta, listing four submitted claims to review

Matched to card statement

  • Cash, mileage and card in one claim
  • Reconciled against the statement
  • Approvals already checked
  • Reports by month, category and team

From first receipt to paid claim

One claim moves through four states, and everyone can see where it is. Nobody chases, nobody re-keys.

  1. The mileage claim form in Recipta, with a logged trip listed below it
    Draft

    Log as you go

    Employees record cash purchases and mileage the moment they happen, so nothing gets forgotten by month end.

  2. A month's claim in Recipta showing cash, mileage and card totals, marked Submitted
    Submitted

    Import, reconcile, submit

    The card statement uploads straight in and matches against the month. One click submits a complete claim.

  3. An admin's view of a submitted claim in Recipta, with an Approve claim button
    ApprovedPaid

    Approve and pay

    Admins review every line in one place, approve it, and mark it paid when the money goes out.

Set up around your own policy

Admins set the categories, currencies, departments and mileage rates. Every entry an employee logs is captured against them, so the claim that reaches approval already speaks your policy's language.

  • Your categories, currencies and VAT rules on every entry
  • Separate standard and car allowance mileage rates
  • Attendees captured for entertainment spend
The cash claim form in Recipta, with category, currency, VAT and attendee fields
The Recipta reports page, with a monthly trend chart and spend by category

Reporting the whole organisation can trust

Every claim is reconciled before it's paid, so the figures in your reports match what was actually claimed and paid out.

  • Spend by month, category, user and department
  • Chart and table views for any date range
  • CSV export for your accounts package

Built around one idea: nothing unverified reaches approval

  • Works with the cards you already have

    Statements are imported, not replaced. No new bank account, no company cards to issue.

  • Editable until it's paid

    Claims stay open to correction. An approved claim that's edited reverts cleanly to draft, so nothing gets paid on a stale number.

  • Nothing self-approved

    Employees can't approve their own claims and only ever see their own. It's enforced in the database, not just hidden in the interface.

For your whole team

Employees

One place to log spend as it happens, with the status of every claim in view. No waiting to find out if something was missed.

  • A quick entry for each cash purchase or trip
  • Receipts attached to the line they belong to
  • See when a claim is approved and paid

Admins

A clear approval queue, organisation-wide reporting you can rely on, and control of lookup lists without needing a developer.

  • Every claim reconciled before it reaches you
  • Approve, send back, or mark paid in one place
  • Users, departments and rates managed in settings

One simple price

Every feature, for every user. No setup fee, and the contract rolls monthly.

Start your free trialSee pricing

£2.50per user / month

  • 14 days free
  • No card required
  • No setup fee
  • Rolling monthly contract

Frequently asked questions

No. Recipta works alongside existing cards and accounts — statements are imported, not replaced.

See your first claim through in under ten minutes

Start your free trialSee how it works

14 days free. No card required.